Microsoft 365 Licence Review
Are you paying for the right Microsoft 365 licences?
Microsoft 365 licensing can become complicated as your business grows. itGlobal can review your current licensing, how licences are being used and whether they align with your business and security requirements.
Practical advice from itGlobal's Sydney-based IT team.
Microsoft 365 licensing isn't always straightforward
Licensing decisions are usually made one at a time — a new starter here, an upgrade there, a product added for one team. Over a few years that adds up, and what the business pays for stops matching what the business uses.
Licences still assigned to people who have left
Users on a licence level higher than their role requires
Overlapping products that duplicate the same functionality
Inconsistent licence types across teams
Security requirements that current licensing doesn't properly support
Capability being paid for that nobody uses
Cheaper isn't automatically better. The right licence depends on what each user actually needs to do their job and the security controls the business requires.
What we'll look at
Current licences
Which Microsoft 365 products and licence types are assigned today.
User requirements
Whether different types of users genuinely need the licences they hold.
Unused & unnecessary licensing
Licences or functionality that may no longer be required.
Security requirements
Whether licensing supports the security capabilities the organisation needs.
Microsoft 365 features
Capability already included in your licensing that isn't being used.
Opportunities to simplify
Where licensing has become unnecessarily complicated or inconsistent.
The review is a conversation and a look at your environment together with you — we work from what your team can share with us.
What you'll get from the review
A clearer picture of your current Microsoft 365 licensing position
Obvious licence inefficiencies identified
Recommendations where licence changes may make sense
Consideration of the security controls your business requires
Microsoft capabilities you may already have access to but aren't using
Practical next steps you can act on
It's not just about finding cheaper licences
A lower-cost licence isn't a win if it strips out security, device management or business functionality your organisation genuinely relies on. Equally, paying for capability nobody touches doesn't make sense either.
The objective is to match Microsoft's licensing to your actual requirements — operationally and from a security point of view. If you'd like that handled as part of an ongoing relationship, see our Microsoft 365 Support Sydney service, or read about how we approach cyber security.
Is a licence review worth doing?
Businesses that have grown or changed shape
Organisations with staff joining and leaving regularly
Environments with a mix of Microsoft licence types
Teams unsure what they're actually paying for each month
Organisations reviewing IT and security costs
Businesses weighing up Business Premium or other Microsoft plans
Businesses considering Microsoft Copilot
Anyone who hasn't reviewed Microsoft licensing in a while
Thinking about Microsoft Copilot?
Copilot is a good reason to understand your existing Microsoft environment first. Licensing, permissions, data access, security and governance all shape what Copilot can see and how useful — or risky — it turns out to be.
A licence review is a sensible starting point. For the broader picture, see Microsoft Copilot & AI Consulting.
Request your Microsoft 365 licence review
Tell us a little about your business and we'll get in touch to arrange the review and confirm what we need from you.
Prefer to talk? 02 9936 1600
Have a different question? Contact our team.